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Privacy policy

Introduction

 

Zofeus OÜ (“we,” “our,” or “us”) respects and values your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our website, Zofeus.com, in compliance with the General Data Protection Regulation (GDPR).

We are committed to safeguarding your data and being transparent about our data-handling practices.
This policy outlines your rights and how you can exercise them.
By using our website or submitting your personal information through the Let's Talk form, you consent to the practices described herein.
If you do not agree with this Privacy Policy, please refrain from using our website.

Zofeus OÜ is a company registered in Estonia with the following address:
Estonia, Harju maakond, Tallinn, Kesklinna linnaosa, Vesivärava tn 50-301, 10152.

For any questions regarding your data, please contact us at info@zofeus.com.

 

Data We Collect

 

We collect and process only the minimum personal information necessary to respond to your inquiries and improve our services.

The data we collect includes:

  1. Information You Provide Voluntarily:

    • Name: Used to address you in our communication.
    • Email Address: Required to respond to your inquiries.
    • Message Content: Helps us understand your requirements or feedback.

  2. Automatically Collected Information:

    • While we do not actively track personal information on our landing page, our website may use cookies or third-party analytics tools that collect anonymized data such as:
      • Device type and browser information.
      • Time spent on our website and the pages you visit.
      • Referring website or search query.

  3. Special Categories of Data:

    • We do not intentionally collect sensitive data, such as information related to race, religion, health, or political affiliations. Please refrain from submitting such information through our contact form.

The collection of your personal data is limited to what is necessary for our legitimate business purposes or as required by law.
 

Purpose of Data Collection

 

We use your personal data solely for the following purposes:

  1. Responding to Inquiries:

    • To address the questions or requests you submit via the Let's Talk form. For example, if you inquire about our marketing services, we will use your email address to provide a detailed response.

  2. Improving Our Services:

    • Aggregated data from cookies and analytics tools may help us understand how users interact with our website, enabling us to enhance its design, functionality, and overall user experience.

  3. Legal and Compliance Obligations:

    • To comply with applicable legal requirements, such as responding to regulatory inquiries or preventing fraudulent activities on our website.

  4. Preventing Misuse:

    • To safeguard the website against unauthorized access, abuse, or technical disruptions that could impact its functionality.


We will never sell, lease, or share your personal data with third parties for direct marketing purposes without your explicit consent.

 

Data Sharing

 

We are committed to keeping your personal information confidential.
However, your data may be shared under the following limited circumstances:

  1. Service Providers:

    • We may share your data with trusted third-party service providers who assist us in operating our website, such as hosting providers or analytics tools. These providers are contractually obligated to handle your data securely and only for specified purposes.

  2. Legal Requirements:

    • Your data may be disclosed if required by law, court order, or governmental authority, or to protect the rights, safety, and property of Zofeus OÜ, our users, or the public.

  3. Business Transfers:

    • In the unlikely event of a merger, acquisition, or sale of assets, your personal information may be transferred to the relevant third parties. You will be notified if this occurs.


We do not engage in the sale or monetization of personal data.
Third-party access is limited to what is necessary to perform specific services on our behalf.

Data Retention

 

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.
Specifically:

  1. Contact Form Submissions:

    • The information you provide through the contact form will be retained for a maximum of 12 months from the date of submission unless a longer retention period is necessary to comply with legal or contractual obligations.

  2. Anonymized Data:

    • Aggregated, non-personally identifiable data collected through cookies or analytics tools may be retained indefinitely for statistical and research purposes.


Once the retention period expires, your personal data will be securely deleted or anonymized to ensure it can no longer be associated with you.

If you wish to have your information deleted sooner, you may contact us via Let's Talk form on the website, or directly via email at info@zofeus.com.


Cookie Policy

 

Cookies are small text files stored on your device when you visit a website.
They help improve your browsing experience and provide anonymized insights into website performance and user behavior.

Below, we outline how we use cookies on Zofeus.com:

  1. Types of Cookies We Use:

    • Essential Cookies: These cookies are necessary for the website to function properly. Without them, certain features may not work as intended.
    • Analytics Cookies: These cookies help us analyze how users interact with our website. For example, we may use Google Analytics to track visitor activity in an anonymized form.
    • Preference Cookies: These cookies store your preferences, such as language or region, to enhance your experience.

  2. Third-Party Cookies:

    • Some cookies may be set by third-party services, such as analytics providers or hosting platforms.
    • These cookies collect non-personalized data to help us optimize the website.

  3. Managing Cookies:


Disabling cookies may limit some functionality of the website, but you will still be able to access basic features like the Let's Talk form.


Your Rights

 

Under the GDPR, you have specific rights regarding your personal data.

These include:

  1. Right to Access:

    • You have the right to request a copy of the personal data we hold about you and verify that it is being processed lawfully.

  2. Right to Rectification:

    • If any of the data we hold about you is incorrect, incomplete, or outdated, you have the right to request corrections.

  3. Right to Erasure:

    • You may request that we delete your personal data under certain conditions, such as when it is no longer necessary for the purpose it was collected.

  4. Right to Object:

    • You can object to the processing of your data if it is being used for purposes beyond what is explicitly stated in this policy.

  5. Right to Data Portability:

    • If applicable, you can request that your personal data be transferred to another service provider in a structured, commonly used format.

  6. Right to Lodge a Complaint:

    • If you believe your data rights have been violated, you can file a complaint with your local data protection authority.


To exercise any of these rights, please contact us at info@zofeus.com.
We will respond within 30 days of receiving your request, in compliance with GDPR guidelines.

Security

 

We take your data security seriously and implement appropriate technical and organizational measures to protect it against unauthorized access, loss, or misuse.

These measures include:

  1. Data Encryption:

    • Personal data transmitted through the Let's Talk form is encrypted using industry-standard SSL (Secure Socket Layer) protocols.

  2. Access Controls:

    • Only authorized personnel with a legitimate need to access your data are granted access. These individuals are bound by strict confidentiality obligations.

  3. Regular Monitoring:

    • We regularly monitor our website for vulnerabilities and implement updates to safeguard against potential threats.


While we strive to protect your personal data, please be aware that no online system can guarantee 100% security.
We encourage you to report any suspected data breaches or security issues to info@zofeus.com immediately.

 

Updates to This Policy

 

We may update this Privacy Policy periodically to reflect changes in our practices, services, or regulatory requirements.

Any updates will be posted on this page with a revised "Last Updated" date.

We encourage you to review this Privacy Policy regularly to stay informed about how we protect your data.

If significant changes are made, we will notify you via email (if applicable) or through a prominent notice on our website.


Last Updated :  18.11.2024

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